Finance & Operations Action Items for 11/2/20 Meeting

  • Monday, November 2, 2020

    Virtual Meeting

    4:30 p.m.

         

    ACTION ITEMS

     Chair:   Mr. Matthew Wilcox

     

     INFORMATION ONLY – The Superintendent approved the following Information Only items:

    1. The Superintendent approved Amendment #1 to Agreement # 96291537 with Voiance Language Services, LLC. for increased translations and telehealth translations due to Covid-19; to increase the funding of $8,000.00 by $4,000.00 to $12,000.00.
      Funding Source:             Title IVA SSAE                        Acct # 25116291-5669-0000       ($8,000.00)
      Funding Source:             ESSERF Program                     Acct. # 25506342-56694-0000     ($4,000.00)
      Presenter:                      Ms. Jessica Haxhi                     Document Link: Voiance

    2. Agreement with Dr. Brett Rayford to provide screening, triage, referral and mental health services to students attending New Haven Adult Education, from November 10, 2020 to June 30, 2021 in an amount not to exceed $10,000.00.
      Funding Source:           State Adult Education Program                      Acct.#2503-5014-56694-053
      Presenter:                     Ms. Michelle Bonora                                     Document Link: Rayford

    3. Agreement with The Consultation Center to provide screening, triage, referral and mental health services, and topical seminars for students and staff at New Haven Adult Education, from November 10, 2020 to June 30, 2021, in an amount not to exceed $10,000.00.
      Funding Source:          State Adult Education Program                        Acct # 2503-5014-56694-053
      Presenter:                    Ms. Michelle Bonora                                       Document Link: ConsultationCenter

    4. Amendment #2 to Agreement #95736533 with Delta-T Group to decrease funding of $11,700.00 by $260.00 to $11,440.00 and to change the Agreement start date from August 3, 2020 to August 10, 2020 to reflect a late start date and reduced funding amount.
      Funding Source:           School Readiness Program                               Acct #2523-6098-56901-0442
      Presenter:                    Ms. Catherine Harvey                                      Document Link: DeltaT

    5. Agreement with CREC Soundbridge to provide audiological maintenance service for hearing impaired students, from September 14, 2020 to June 30, 2021 in an amount not to exceed $3,350.00.
      Funding Source:              2020-2021 Operating Budget                          Acct #190-490-56694
      Presenter:                       Ms. Typhanie Jackson                                    Document Link: CREC

    6. Agreement with Grinand Bare, LLC to provide training and support to HSC staff in the development and improvement of student leadership systems in keeping with the school’s magnet theme, from November 9, 2020 to June 18, 2021 in an amount not to exceed $18,000.00.
      Funding Source:            Magnet School Assistance Program                   Acct #2517-6262-56694-0066
      Presenter:                            Mr. Matthew Brown                                          Document Link: GinandBare

    7. Agreement with 3Prime Web to provide maintenance and extension of the SRBI Web App system and support to the Reading Department for advanced and responsive Google App support, from November 9, 2020 to June 30, 2021 in an amount not to exceed $15,000.00.
      Funding Source:           Alliance Program                                               Acct #2547-6108-56694-0000
      Presenter:                    Ms. Lynn Brantley                                              Document Link: 3Prime

    8. Agreement with Collaborative Classroom to provide professional development sessions on implementation of Being A Writer and Making Meaning from November 9, 2020 to June 30, 2021 in an amount not to exceed $8,000.00.
      Funding Source:           Alliance Program (Pending Receipt of Funds)        Acct #2547-6108-56694-0000
      Presenter:                    Ms. Lynn Brantley                                              Document Link: CollabClass

    9. Amendment #1 to Agreement #95278563 with Lisa Swain to change account # from Head Start Program acct. #2532-5278-56694-0443 to Head Start Program acct. #2532-5278-55576-0443, with no change in funding amount.
      Funding Source:           Head Start Program                                           Acct #2532-5278-55576-0443
      Presenter:                    Ms. Elizabeth Gaffney                                        Document Link: Swain 

     

    ABSTRACTS:

    1. Title IVA – Student Support and Academic Enrichment Grant, in the amount of $739,916.00 for 2021.
      Funding Source:           CT State Department of Education
      Presenter:                    Ms. Jessica Haxhi                                             Document Link: TitleIVA

    2. Title III English Language Acquisition Grant, in the amount of $483,066.00 for July 1, 2020 to June 30, 2021.
      Funding Source:          U.S. Department of Education
      Presenter:                    Mr. Pedro Mendia                                              Document Link: TitleIII

     
    AGREEMENTS:

    1. Amendment #1 to Agreement # 95384503 with Friends Center for Children to increase the number of School Readiness spaces from 54 full day by 6 full day to 60 full day spaces for the period October 20, 2020 to June 30, 2021 and to increase funding of $481,896.00 by $40,158.18 to $522,054.18.
      Funding Source:          School Readiness Program                                 Acct #2523-5384-56697-0442
      Presenter:                    Ms. Denise Duclos                                             Document Link: FriendsCenter

    2. Agreement with June R. Levy, PhD, to provide professional development and curriculum support for staff at Celentano Biotech, Health and Medical Magnet School from October 27, 2020 to May 30, 2021 in an amount not to exceed $20,000.00.
      Funding Source:           School Improvement - Celentano Program           Acct #2531-6276-56694-0048
      Presenter:                    Ms. Grace Nathman                                           Document Link: Levy

    3. Agreement with Focused Schools to provide professional development for the Instructional Leadership Team and executive coaching for administrators at Truman School, from October 15, 2020 to June 30, 2021, in an amount not to exceed $$24,875.00.
      Funding Source:           School Improvement – Truman Program              Acct #2546-6266-56694-0029
      Presenter:                    Ms. Kathleen Mattern                                         Document Link: Focused

    4. Agreement with Sergio Rodriguez d/b/a Rodriguez Associates, LLC to provide support and services for the McKinney Vento program from November 10, 2020 to June 30, 2021 in an amount not to exceed $19,560.00.
      Funding Source:           McKinney Vento Program (Pending Receipt of Funds) 
      Acct # 2503-5027-56697-0000
      Presenter:                    Ms. Gemma Joseph Lumpkin                              Document Link: Rodriguez

    5. Amendment #1 to Agreement with Fuss & O’Neill for Building Reopening consultation services related to heating, ventilation, and air conditioning (HVAC) systems during Covid-19; to change the Acct # from 2550-6105-56694-0442 to Acct # 25506342-56694-0000 with no change in total funding.
      Funding Source:            ESSERF Grant/Coronavirus Relief Fund (CRF)    Acct. # 25506342-56694-0000
      Presenter:                     Atty. Michael J. Pinto                                         Document Link: Fuss

    6. Agreement with City of New Haven Corporation Counsel to provide a dedicated staff attorney time to the Board of Education and NHPS for legal matters from July 1, 2020 to June 30, 2021 in an amount not to exceed $30,000.00.
      Funding Source:            Operating Budget                                              Acct # 190-47700-56696 
      Presenter:                     Atty. Michael J. Pinto                                         Document Link: CCorp_Amended

     

    CONTRACTS:

    1. Award of Contract #21707B-1-5 with Cheapscapes, LLC for On-Call Landscaping Services from July 1, 2020 to June 30, 2021 in an amount not to exceed $100,000.00.
      Funding Source:            2020 Capital Projects                                         Acct # 19047400-56662-0000
      Presenter:                     Mr. Joseph Barbarotta                                        Document Link: Cheapscapes

     

    1. Award of Contract #21637-2-2 with Select Fence & Guardrail, LLC. for On-Call Fence Repair Services from July 1, 2020 to June 30, 2021 in an amount not to exceed $25,000.00.
      Funding Source:            2020 Capital Projects                                         Acct #3C202083-58101-0000
      Presenter:                     Mr. Joseph Barbarotta                                        Document Link: Fence

     

    1. Award of Contract #21684-1-3 with Trassig Corp. for On-Call Playground Inspections & Services from July 1, 2020 to June 30, 2021 in an amount not to exceed $50,000.00.
      Funding Source:           2020 Capital Projects                                         Acct # 3C202071-58101-0000
      Presenter:                   Mr.  Joseph Barbarotta                                        Document Link: Trassig


    CHANGE ORDERS:

    1. Change Order #1 to Contract # 21693-1-4 with Concrete Creations for On-Call Duct Cleaning, to increase the funding amount of $100,000.00 by $181,516.40 to $281,516.40.
      Funding Source: 2020 Capital Projects                                                  Acct # 3C202073-58708-0000
      Presenter:                  Mr.  Joseph Barbarotta                                        Document Link: ConcreteCO

    2. Change Order #1 to Contract # 21632A-2-2 with Tucker Mechanical for On-Call HVAC Repairs, to increase the funding amount of $200,000.00 by $200,000.00 to $400,000.00.
      Funding Source: 2020 Capital Projects                                                   Acct # 3C202073-58708-0000
      Presenter:                   Mr.  Joseph Barbarotta                                        Document Link: TuckerCO

    3. Change Order #1 to Contract # 21632B-2-2 with Biosvert for On-Call HVAC Repairs, to increase the funding amount of $200,000.00 by $200,000.00 to $400,000.00.
      Funding Source: 2020 Capital Projects                                                   Acct # 3C202073-58708-0000
      Presenter:                   Mr.  Joseph Barbarotta                                        Document Link: BiosvertCO