Finance & Operations Action Items for 5/03/21 Meeting

  • Monday, May 3, 2021

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY - Superintendent Approved:

    1. Agreement with Amy Melillo-Ruocco, LSW, to provide 4 days of social and emotional support to students of All Saints Catholic Academy, from May 17, 2021 to June 10, 2021, in an amount not to exceed $1,500.00.
      Funding Source: ESSERF Program Acct. #2550-6342-56697-NP23
      Presenter: Ms. Patricia DeMaio
      Document Link: Ruocco
    2. Agreement with UCLA to serve as the evaluator for the Magnet School Assistance Program, from May 10, 2021 to June 30, 2021 in an amount not to exceed $15,000.00.
      Funding Source: Magnet 17-22 Program Acct. #2517-6251-56680-0000
      Presenter: Ms. Michele Bonanno
      Document Link: UCLA
    3. Agreement with National SAM Innovation Project, (SAM), to provide a cloud based software of tools and resources, including professional development support for school leaders, from January 4, 2021 to June 30, 2021 in an amount not to exceed $9,000.00.
      Funding Source: Wallace Foundation Grant Program Acct. #190-454-00-56694
      Presenter: Dr. Paul Whyte
      Document Link: SAM

     

    B. ABSTRACT

    1. After-School FIRST Robotics Competition Program, in the amount of $5,600.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Cynthia Scheetz
      Document Link: Robotics

    2. Elementary and Secondary School Emergency Relief Fund, (ESSER II) in the amount of $26,119,251.00 for May 2020 to September 2023.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Keisha Redd-Hannans
      Document Link: ESSERII

    3. FASFA Challenge in the amount of $10,520.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: FASFA

     

    C. AGREEMENTS:

    1. Amendment #1 to Agreement #95034620 All Pointe Home Care, LLC to change the Agreement start date from March 9, 2021 to February 23, 2021, and to increase the number of hours per day from 7 hours by 1 hour, to 8 hours per day, and to increase the funding amount from $24,500.00 by $7,500.00 to $32,000.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-00
      Presenter: Ms. Typhanie Jackson
      Document Link: AllPointe
    2. Amendment #1 to Agreement #96293542 with The Kids Kraze to reduce the Agreement amount from $60,000.00 by $55,904.00 to $4,096.00 due to the Covid 19 impact on programming.
      Funding Source: Commissioner’s Network – Wexler Program Acct. #2547-6293-56694-0032
      Presenter: Mr. David Diah
      Document Link: KidsKraze
    3. Amendment #1 to Agreement #95326627 with Ready, Inc. to expand the program from serving students in grades 2-8 at Wexler/Grant by adding grades K-1st grades for a total service of grades K-8 and, to increase funding of $20,000.00 by $10,500.00 to $30,500.00 for service to ten additional students.
      Funding Sources: 21st Century Carryover Program Acct. #2579-6345-56694-0032 ($ 8,750.00) Extended School Hours Program Acct. #2579-5326-56694-0000 ($11,250.00) Commissioner’s Network Program Acct. # 2547-6293-56694-0032 ($10,500.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: READY
    4. Amendment #2 to Grant Agreement with School Based Health Center from Connecticut Department of Public Health to increase grant funding amount of $1,340,682.00 by $3,912.00 to $1,344,594.00 for the remaining three years of the grant.
      Funding Source: School Based Health Center Program Acct. #2512-5124
      Presenter: Ms. Sue Peters
      Document Link: SBHC
    5. Agreement with Lisa Rodriguez to provide Hillhouse High School with the JROTC program, from July 1 2020 to June 30, 2021, in an amount not to exceed $92,699.81.
      Funding Source: 2020-2021 Operating Budget Acct. #190-43362-50135
      Presenter: Mr. Glen Worthy
      Document Link: LRodriguez .
    6. Amendment #1 to Agreement A20-0100 with Tinley, Renehan & Dost. LLP for Legal Services, to increase amount from $14,000.00 by $10,914.50 to $24,917.50.
      Funding Source: 2020-2021 Operating Budget Acct. #190-4700-56696
      Presenter: Atty. Elia Alexiades
      Document Link: Tinley
    7. Agreement with Svigals & Partners for Long-Term Facilities Study from May 1, 2021 to June 30, 2022, in an amount not to exceed $395,000.00.
      Funding Source: Alliance Grant Acct. #25476106-56694
      Presenter: Mr. Philip Penn
      Document Link: Svigal

     

    D. CONTRACTS:

    1. Change Order #2 to Contract # 21632B-2-2 with Biosvert Plumbing Services LLC for On-Call HVAC Repairs to increase amount from $400,000.00 by $150,000.00 to $550,000.00.
      Funding Source: Capital Projects Acct. #3C202074-58728
      Presenter: Mr. Joseph Barbarotta
      Document Link: Biosvert
    2. Change Order #2 to Contract #21632A-2-2 with Tucker Mechanical Services, LLC. for On-Call HVAC Repairs to increase amount from $400,000.00 by $150,000.00 to $550,000.00.
      Funding Source: Capital Projects Acct. #3C202074-58708
      Presenter: Mr. Joseph Barbarotta
      Document Link: Tucker
    3. Change Order #1 to Contract #21678-1-4 with Encore Holdings, LLC. for On-Call Fire Alarms and Inspection Services to increase from $150,000.00 by $125,000.00 to $275,000.00.
      Funding Source: Capital Projects Acct. #3C202071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Encore1
    4. Change Order #1 to Contract #21680-1-4 with Encore Holdings, LLC. for On-Call Sprinkler Services to increase from $150,000.00 by $125,000.00 to $275,000.00.
      Funding Source: Capital Projects Acct. #3C202071-58101 ($150,000.00) Capital Projects Acct. #3C181890-58101 ($8,525.51) Capital Projects Acct. #3C202071-58101 ($92,441.51) Capital Projects Acct. #3C191983-58101 ($24,032.98)
      Presenter: Mr. Joseph Barbarotta
      Document Link: Encore2