Finance & Operations Action Items for 12/05/22 Meeting

  • Monday December 5, 2022

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Amendment #2 to Agreement #96398007 with Common Ground New Haven Ecology Project, to increase the number of field trips from 10 to 24, and to increases funding of $6,537.50.00 by $5,400.00 to $11,937.50.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0038
      Presenter: Ms. Margaret Mary Gethings
      Document Link: CommGrnd

    2. Agreement with ARTE, Inc., to provide after school programming for up to 30 students from Family Academy of Multilingual Exploration, from December 13, 2022 to June 30, 2023, in an amount not to exceed $6,000.00.
      Funding Source: 21st Century Program Acct. #2579-6396-56694-0041
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTE

    3. Non-Financial Agreement with Capitol Region Education Council, (CREC), to provide support and services to 6 New Haven Public Schools, utilizing Connecticut’s Definition and Framework for Family Engagement, from November 28, 2022 to June 30, 2023, at no cost.
      Presenter: Ms. Edith Johnson
      Document Link: CREC

    4. Agreement with Alliance Children’s Theater, Inc., to provide an after school program for up to 50 students at Family Academy of Multilingual Exploration, (FAME), from December 13, 2022 to June 30, 2023, in an amount not to exceed $5,000.00.
      Funding Source: 21st Century Program Acct. #2579-6393-56694-0041
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Alliance

     

    B. ABSTRACTS:

    1. FAFSA Challenge Grant in the amount of $26,605.00 for Wilbur Cross High School, Hill House High School, Metropolitan Business Academy and New Haven Academy, from November 30, 2022 to May 26, 2023.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Dina Natalino
      Document Link: FAFSA

     

    C. AGREEMENTS:

    1. Agreement with Higher Heights Youth Empowerment Programs, Inc., to provide college access programming for juniors and seniors at Hillhouse High School, from December 5, 2022 to June 30, 2023, in an amount not to exceed $29,000.00.
      Funding Source: Title I Program Acct. #2531-0062-56694-0062
      Presenter: Mr. Mark Sweeting
      Document Link: HigherHeights

    2. Agreement with Area Cooperative Education Services, (ACES), to provide two-8 day cognitive coaching seminars for central office, school and teacher leaders from January 3, 2023 to June 30, 2023, in an amount not to exceed $28,500.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-5574-0410
      Presenter: Ms. Edith Johnson
      Document Link: ACES

    3. Agreement with Curriculum Associates, LLC, to provide professional development for i-Ready Classrom and i-Ready Mathematics Core tailored support services to teachers and staff, from December 15, 2022 to June 30, 2023, in an amount not to exceed $157,500.00.
      Funding Source: ARP ESSER III C/O Program  Acct. #2553-6399-56694-0411 
      Presenter: Ms. Monica Joyner
      Document Link: CurrAssoc

    4. Agreement with Trifecta Ecosystems to install a raised bed garden learning center at High School in the Community, from December 13, 2022 to June 30, 2023, in an amount not to exceed $117,891.00.
      Funding Source: School Improvement Grant (SIG)  Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Trifecta

    5. Agreement with Great Schools Partnership, Inc., to provide professional development to staff at High School In the Community to support continued implementation of a project-based curriculum, from December 12, 2022 to June 30, 2023, in an amount not to exceed $106,000.00.
      Funding Source: School Improvement Grant (SIG)  Acct. #2531-6395-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: GSP

    6. Agreement with New Haven Reads to provide individualized tutoring services for students, grades 1-12, from December 13, 2022 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: READS

    7. Amendment #1 to Agreement #96363140 with KidzKraze to expand the Scope of Service to include after-school programs for 25 students, grades K-3 at Benjamin Jepson Magnet School; to increase the total number of sessions to 104 sessions, and to increase the funding of $39,975.00 by $33,800.00 to $73,775.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-0048 ($19,825.00)
      Acct. #2552-6363-56697-0046 ($20,150.00)
      Extended School Hours Program
      Acct. #2579-5326-56694-0018 ($33,800.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: KidsKraze

    8. Amendment #1 to Agreement #96363107 with S.P.O.R.T Academy Est. 2013 Inc., to expand the Scope of Service to include 20 students at Fair Haven, Wexler Grant and Brennan Rogers schools, and to increase the funding amount of $64,000.00 by $24,600.00 to $88,600.00.
      Funding Source: ESSER II Program 2552-6363-56694-044 ($64,000.00) 2552-6363-56697-0016 ($ 7,200.00) 21st Century Program
      Acct. #2579-6325-56694-0032 ($10,200.00)
      Acct. #2579-6325-56694-0021 ($ 7,200.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: SPORT

    9. Agreement with Upon this Rock Ministries, to provide extended school hours programming for 60 students, from December 13, 2022 to June 30, 2023, in an amount not to exceed $42,900.00.
      Funding Source: Extended School Hours Program Acct. #2579-5326-56694-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: UponRock

    10. Agreement with Christopher Williams Architects LLC, for partial conversion of classroom into high-tech manufacturing lab, from December 1, 2022 to June 30, 2023, in an amount not to exceed $77,520.00.
      Funding Source: Manufacturing Pathway Grant      Acct. # 25606440-56697
      Presenter: Atty. Elias Alexiades/Mr. Frank Fanelli
      Document Link:       CWA_2

    11. Amendment #1 to Agreement A22-1617 with W Martyn Philpot for increase of rates from $250 per hour to $275 per hour, with no change of the not to exceed amount of $80,000.00.
      Funding Source: 2022-2023 Operating Budget   Acct. # 19047700-56696
      Presenter: Atty. Elias Alexiades
      Document Link:       Philpot_A1

     

    D. CHANGE ORDERS:

    1. Change Order #1 to Contract 21749B-2-4 with Biosvert Plumbing LLC, to increase funding amount from $200,000.00 by $40,000.00 for a total amount of $240,000.00, to add funds to cover emergent work.
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2073-58101 ($200,000)
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2073-58101 ($40,000)
      Presenter: Ms. Rebecca Hunt
      Document Link: Biosvert_CO1

    2. Change Order #1 to Contract 21679-3-4 with CT Controls Corp, to increase funding amount from $200,000.00 by $40,000.00 for a total amount of $240,000.00, to add funds to upgrade/repairs to older EBI Systems.
      Funding Source: 2022-2023 Operating Budget Acct. #190-47400-56624 ($200,000)
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101 ($40,000)
      Presenter: Ms. Rebecca Hunt
      Document Link: CTControls_CO1

    3. Change Order #1 to Contract 21678-3-4 with Encore Holdings, to increase funding amount from $150,000.00 by $30,000.00 for a total amount of $180,000.00, to add funds to upgrade/repairs to alarm systems that are at end of life, and damages due to vandalism across district.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Ms. Rebecca Hunt
      Document Link: Encore_CO1

    4. Change Order #2 to Contract 21672 with Filter Sales and Services, Inc., to increase funding amount from $125,000.00 to $25,000.00 for a total amount of $150,000.00, to cover spring filter changes across district.
      Funding Source: ESSER Acct. #2553-6399-56697
      Presenter: Ms. Rebecca Hunt
      Document Link: Filter_CO2

    5. Change Order #1 to Contract with Hillyard to increase funding amount from $85,000.00 by $45,000.00 for a total amount of $130,000.00, to cover expenses for custodial equipment repairs.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Ms. Rebecca Hunt
      Document Link: Hillyard_CO1

    6. Change Order #1 to Contract 21709-3-5 with New Haven Pictograph, to increase funding amount from $50,000.00 by $10,000.00 for a total amount of $60,000.00, to cover expenses for specialty bulbs for auditoriums that require repair/replacement.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Ms. Rebecca Hunt
      Document Link: Pictograph_CO1

    7. Change Order #1 to Contract 21687-3-5 with Sports Construction, to increase funding amount from $50,000.00 by $10,000.00 for a total amount of $60,000.00, to cover expenses for bleacher move and repairs due to increased sporting events.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Ms. Rebecca Hunt
      Document Link: Sports_CO1