Finance & Operations Action Items for 05/16/22 Meeting

  • Monday May 16, 2022

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

     

    A. INFORMATION ONLY:

    1. Agreement with Pacific Educational Group, to provide a Practitioner Certification Program for 4 participants who will serve as Courageous Conversation About Race Practioners, from July 1, 2022 to December 30, 2022, in an amount not to exceed $10,000.00.z
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0100
      Presenter: Ms. Ivelise Velasquez
      Document Link: Pacific
    2. Agreement with LearnPlatform, Inc., to provide an online platform that will pull usage data and student performance data from all other platforms in order to make informed decisions about duplication or under -utilization, from June 1, 2022 to June 30, 2022, in an amount not to exceed $8,035.26.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0100
      Presenter: Ms. Ivelise Velasquez
      Document Link: Learn1

     

    B. ABSTRACTS:

    1. Supply Chain Assistance Funds, in the amount of $359,811.23 for April 5, 2022 to June 30, 2022.
      Funding Source: USDA FNS – CT Department of Education Child Nutrition Office
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Supply
    2. ARP ESSER Homeless Children & Youth II, in the total amount of $472,682.00 for July 1, 2021 to September 30, 2024, with $266,482.00 allocated for September 1, 2021 to June 30, 2023.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin/Mr. Daniel Diaz
      Document Link: Homeless

     

    C. AGREEMENTS:

    1. Agreement with LearnPlatform, Inc., to provide an online platform that will pull usage data and student performance data from all other platforms in order to make informed decisions about duplication or under -utilization, from June 1, 2022 to June 30, 2022, in an amount not to exceed $96,423.14.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0100
      Presenter: Ms. Ivelise Velasquez
      Document Link: Learn2
    2. Agreement with Pediatric Services of America, LLC, d/b/a Aveanna Healthcare, to provide 1:1 nursing care to students with complex medical needs during the school day and including during transportation to and from the Extended School year summer program, from July 5, 2022 to July 29, 2022, in an amount not to exceed $22,040.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0000
      Presenter: Ms. Typhanie Jackson
      Document Link: Aveanna
    3. Amendment #1 to Agreement with Gateway Community College for the Gateway 2 College Program, to change the contract format to meet Attorney General Office requirements, and to original terms to reflect State of CT changed mandated terms and conditions under Section IV, #2 Professional Standards, #3. Federal and State Statutes and regulations, indemnification and insurance; and to replace the word “institution” with “College”; #10 Executive Orders and Other Enactments, #14 Large State Contract Representation for Official; #15 Consulting Agreements Representation; #17 Iran Energy Investment Certification; #23 Quality Surveillance; #26 Reference to Statutes; and Exhibit A, with no change in funding amount of $550,000.00.
      Funding Sources: Alliance Program Acct. #2547-6107-56694-0000 ($367,245.00) Priority Program Acct. #2579-5319-56694-0000 ($182,755.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: Gateway2College
    4. Agreement with H.D. Segur to provide Student Accident Insurance coverage to NHPS, from July 1, 2022 to June 30, 2023, in an amount not to exceed $45,000.00.
      Funding Source: 2022-2023 Operating Budget Acct #190-44000-56683
      Presenter: Mr. Carl Carangelo
      Document Link: HDSegur22-23
    5. Amendment # 1 to Agreement with Gateway Community College for the School Readiness Program, to change language for clarification purposes to sections: Part 1-Section A, B, C, and D and B Sections 4, 5,6, and, Pars II, III and IV with revised 2021 terms and conditions, as required by the CT Attorney General, with no change in funding amount of $240,000.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0443
      Presenter: Ms. Shubhra Gupta
      Document Link: Gateway

     

    D. CONTRACTS:

    1. Award of Contract #21707A-3-5 to Amazon Landscaping Design and Handyman Services for On Call Landscaping, from July 1, 2022 to June 30, 2023, in an amount not to exceed $105,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: AmazonLand
    2. Award of Contract #21705-3-4 to Clearwater Industries, Inc. for On Call Water Treatment Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $60,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: ClearWater
    3. Award of Contract #21689-3-4 to Enviro Med Services Inc. for On Call Asbestos and Environmental Management Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C19-1989-58101($1,912.74)
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2078-58101($48,087.26)
      Presenter: Mr. Joseph Barbarotta
      Document Link: EnviroMed
    4. Award of Contract #50526-3-4 to Lior Excavating for On Call Asphalt and Concrete Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $100,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C19-1995-58702 ($19,750.00)
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2083-58702 ($80,250.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: LiorConcrete
    5. Award of Contract #21740B-2-4 to Longwharf Transport, LLC for On Call Vehicle Maintenance Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $37,500.00.
      Funding Source: 2022-2023 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: LongWharfVehicles
    6. Award of Contract #50521-3-5 to Tim’s Enterprise for On Call Carpentry and Repairs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $100,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsCarpentry22-23
    7. Award of Contract #50545-2-4 to Tim’s Enterprise for On Call Flooring, from July 1, 2022 to June 30, 2023, in an amount not to exceed $25,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C19-1992-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsFloor22-23
    8. Award of Contract #50525-3-4 to Tim’s Enterprise for On Call Painting, from July 1, 2022 to June 30, 2023, in an amount not to exceed $67,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C19-1988-58101 ($64,202.89)
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2077-58101 ($2,797.11)
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsPaint22-23
    9. Award of Contract #21684-3-3 to Trassig Corp. for On Call Playground Inspections/repairs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101 ($50,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: TrassigPlay22-23
    10. Award of Contract #21749A-2-4 to Tucker Mechanical for On Call HVAC Repairs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $200,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2073-58708 ($85,788.93)
      Funding Source: 2022-2023 Capital Projects Acct.#3C22-2261-58101 ($114,211.07)
      Presenter: Mr. Joseph Barbarotta
      Document Link: TuckerHVAC22-23
    11. Award of Contract #21743-2-4 to Wing’s Testing and Balancing for On Call Fume Hoods Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $25,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C19-1984-58101 ($1,176.47)
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2072-58101 ($23,823.53)
      Presenter: Mr. Joseph Barbarotta
      Document Link: WingsHood22-23

     

    E. CHANGE ORDERS:

    1. Change Order #1 to Contract 21678-2-4 with Encore Fire Services to increase amount from $150,000.00 by $239,269.19 for a total amount of $389,269.19 to cover costs incurred for mandated fire alarm and panel repairs for FY21-22.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101($150,000.00)
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2084-58101($239,269.19)
      Presenter: Mr. Joseph Barbarotta
      Document Link: EncoreFireCO1
    2. Change Order #1 to Contract 21680-2-4 with Encore Fire Services to increase amount from $150,000.00 by $71,119.98 for a total amount of $221,119.98 to cover costs incurred for mandated fire sprinkler repairs for FY21-22.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101($150,000.00)
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2084-58101($71,119.98)
      Presenter: Mr. Joseph Barbarotta
      Document Link: EncoreSprinklerCO1
    3. Change Order #2 to Contract 21749A-1-4 with Tucker Mechanical to increase amount from $550,000.00 by $270,000.00 for a total amount of $820,000.00 to cover costs incurred for HVAC repairs and recommendations for FY21-22.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2262-58101($550,000.00)
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2084-58101($270,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: TuckerHVAC_CO2
    4. Change Order #1 to Contract 2021-04-1368 with Tasty Brands LLC. to increase from $50,000.00 by $30,000.00 for a total amount of $80,000.00, to cover costs incurred for additional food order FY21-22.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany
      Document Link: TastyFoodCO1