Finance & Operations Action Items for 02/07/22 Meeting

  • Monday, February 7, 2022

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Amendment #1 to Agreement # 90062203 with Area Cooperative Educational Services, (ACES), to change the funding source and account number from Title I Program, acct. # 2531-0062-56694-0062 to SIG – Hillhouse Program, acct. #2531-6394-56694-0062, with no change in funding amount of $11,000.00.
      Funding Source: SIG – Hillhouse Program Acct. #2531-6394-56694-0062
      Presenter: Dr. Glen Worthy
      Document Link: ACESHillhouse
    2. Agreement with Derrick Gay, LLC to provide a professional development program on diversity, equity and inclusion for 110 faculty and staff at Foote School, from April 18, 2022 to April 18, 2022, in an amount not to exceed $6,000.00.
      Funding Source: Title IIA Non-Public (Pending Receipt of Funds) Acct. # 2511-5678-56905-NP11
      Presenter: Ms. Patricia DeMaio
      Document Link: DerrickGayLLC

     

    B. ABSTRACT:

    1. Carl D. Perkins Continuous Improvement Plan Grant, in the amount of $584,104.00 for July 1, 2021 to September 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Dr. Paul Whyte
      Document Link: Perkins
    2. ESSER II Bonus Special Populations Recovery Grant, in the amount of $25,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: ESSERIIBonus
    3. ESSER II Special Education Recovery Activities Grant, in the amount of $120,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: ESSERIIRecovery
    4. ESSER II Bonus Dyslexia Recovery Grant, in the amount of $45,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: ESSERIIDyslexia

     

    C. AGREEMENTS:

    1. Agreement with Post Traumatic Stress Center ALIVE Program, to provide preventive trauma informed counseling services to students at HSC, from February 15, 2022 to June 30, 2022, in an amount not to exceed $80,000.00.
      Funding Source: SIG HSC Program Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: AliveHSC
    2. Agreement with Sharon Vanghel, to serve as the K-2 literacy coach and literacy intervention coordinator for Troup School, from February 16, 2022 to June 30, 2022, in an amount not to exceed $48,445.00.
      Funding Source: SIG Troup Program Acct. #2531-6391-50136-0015
      Presenter: Mr. Eugene Forman
      Document Link: Vanghel
    3. Amendment #1 to Agreement #90062200 with Justice Education Center, to change the funding source and account number from Title I Program, Acct. #2531-0062-56694-0062 to School Improvement Grant –Hillhouse Program, Acct. # 2531-6394-56694-0062, with no change in funding amount of $60,000.00.
      Funding Source: SIG Hillhouse Program Acct. #2531-6394-56694-0062
      Presenter: Dr. Glen Worthy
      Document Link: JusticeEd
    4. Amendment #1 to Agreement # 96363251 with Upon This Rock Ministries, to change the name of the contractor to Valerie Washington d/b/a Upon This Rock Academy LLC, with no change in funding source or funding amount of $30,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: UponthisRock
    5. Amendment #2 to Agreement #96325202 with Our World Care For You, LLC, to increase the number of sessions from 219 by 75 to 294 sessions, and to increase funding of $43,800.00 by $15,000.00 to $58,800.00 to provide additional programming at Lincoln Bassett School.
      Funding Sources: State After School Program Acct. #2579-6205-56694-0020 ($ 6,000.00) 21st Century Program Acct. #2579-6325-56697-0015 ($14,000.00) ESSER II Program Acct. #2552-6363-56697-0000 ($38,800.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: OurWorld
    6. Amendment #2 to Agreement with Eco-Urban Pioneers to increase funding of $4,923,180.16 by $397,443.60 to a total amount of $5,320,623.76 and increase staffing to perform Covid cleaning and disinfecting throughout District, 24 Part Time Staff 4 hours per day.
      Funding Source: 2021-2022 Operating Budget Acct. #190474000-56694 ($4,923,180.16)
      Funding Source: ESSER 1 CARES ACT Acct. #25506341-55570 ($397,443.60)
      Presenter: Mr. Joseph Barbarotta
      Document Link: EUP_A2
    7. Amendment #1 to Agreement with Lisa Rodriguez to correct the total salary amount from $85,616.52 by $7,083.29 to a total amount of $92,699.81 to match the 10% increase of salary earned in FY20-21 due to Sgt. Rodriguez obtaining a Master’s Degree in education, to cover the cost of living expense, of which 50% in the amount of $46,349.91 is reimbursed by the United States Army and $46,349.91 is paid by New Haven Board of Education. .
      Funding Source: 2021-2022 Operating Budget Acct. #19043362-50135
      Presenter: Mr. Glen Worthy
      Document Link: JROTC_LR_A1  
    8. Agreement with Advanced Office Systems (AOS) to provide Network Server Maintenance & Support Solution to the District from July 1, 2022 to June 30, 2023 in an amount not to exceed $266,240.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047200-56694
      Presenter: Ms. Gilda Herrera
      Document Link: AOS_Server1
    9. Agreement with Advanced Office Systems to provide Computer & Printer Support Solution to the District form July 1, 2022 to June 30, 2023 in an amount not to exceed $449,280.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047200-56694
      Presenter: Ms. Gilda Herrera
      Document Link: AOS_Support1
    10. Agreement with Connecticut Education Network (CEN) to provide internet services for all schools and administrative offices in the District from July 1, 2022 to June 30, 2023 in an amount not to exceed $47,040.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047200-52265
      Presenter: Ms. Gilda Herrera
      Document Link: CEN
    11. Agreement with Crown Castle to provide leased fiber circuit WAN Ethernet Services from July 1, 2022 to June 30, 2023, in an amount not to exceed $422,500.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047200-52265
      Presenter: Ms. Gilda Herrera
      Document Link: CrownCastle
    12. Agreement with High 5 Adventure Learning to provide inspection of ropes course facility and installation of ropes course elements for students participating in the Project Pride program, from October 1, 2021 to June 30, 2022, in an amount not to exceed $76,423.00.
      Funding Source: Alliance Program Acct. #2547-6108-56694-0000
      Presenter: Ms. Typhanie Jackson
      Document Link: High5

     

    D. CONTRACTS:

    1. Award of Contract for On Call Tree Removal Services with J Witkowsky & Sons Tree Services LLC. under bid 21781 from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. #3C20-2071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: WitkowskyTree
    2. Award of Contract for On Call Lift Repairs & Services with Tri-Lift Inc. under bid 21761 from July 1, 2021 to June 30, 2022 in an amount not to exceed $25,000.00.
      Funding Source: Capital Projects Acct. #3C20-2071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Tri-Lift

     

    E. CHANGE ORDERS:

    1. Change Order #1 to Contract 21693-2-4 with Concrete Creations for On Call Duct Cleaning Services to increase amount from $100,000.00 by $50,000.00 for a total amount of $150,000.00 with no change in funding source for ductwork in Hooker Middle School, Truman and Betsy Ross Gym.
      Funding Source: Capital Projects Acct. #3C222261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: ConcreteDuctCO1
    2. Change Order #1 to Contract 21687-2-5 with Sports Construction of Connecticut, LLC. for On Call Gym Equipment Repairs and Replacement to increase amount from $50,000.00 by $50,000.00 for a total amount of $100,000.00 with no change in funding source for major repairs to bleachers at Athletic Center.
      Funding Source: Capital Projects Acct. #3C222261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: SportsEq_CO1
    3. Change Order #1 to Contract 21684-2-3 with Trassig Corp. for On Call Playground Inspections & Repairs to increase amount from $50,000.00 by $30,000.00 for a total amount of $80,000.00 with no change in funding source for repairs to playgrounds to bring fall safety surface and equipment into compliance.
      Funding Source: Capital Projects Acct. #3C222261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: TrassigPlay_CO1