Finance & Operations Action Items for 03/06/23 Meeting

  • Monday, March 6, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Narrative 4, Inc., to facilitate a schoolwide story exchange for 280 students at HSC in conjunction with an artist performance workshop, from March 14, 2023 to June 30, 2023, in an amount not to exceed $16,230.00.
      Funding Source: School Improvement Grant (SIG) Program Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Narrative
    2. Amendment #1 to Agreement #96363035 with Arte, Inc., to expand the Scope of Service to include outreach and case management of 20 students identified as chronically absent for 15 weeks; and to increase funding of $6,000.00 by $9,000.00 to $15,000.00.
      Funding Sources:
      21st Century Program Acct. #2579-6396-56694-0041 ($6,000.00)
      ARP ESSER III C/O Program Acct. #2553-6399-56697-0000 ($9,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Arte
    3. Agreement with Community Initiatives, on behalf of its fiscally sponsored project, Attendance Matters, to provide 3 E-Learning series workshops to principles and staff on data-driven approach to improving student attendance, from March 14, 2023 to June 9, 2023, in an amount not to exceed $15,000.00.
      Funding Source: Title I Program Acct. #2531-5265-56694-0480
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Attendance
    4. Amendment #2 to Agreement #9636142 with The Green Peacock Corporation, to change the funding acct. number for Fair Haven School, from Title I Program, acct. #2531-5208-56694-0016 to Title I Program Carryover, acct. #2531-5265-56694-0444; and to change the funding account number for Lincoln Bassett from Title I Program, acct. #2531-5208-56694-0020 to Title I Carryover Program, acct. #2531-5265-56694-0444; and to change the end dates of programs for Fair Haven and Lincoln Bassett from June 30, 2023 to June 9, 2023, with no change in funding of $18,900.00 for the Agreement.
      Funding Sources:
      ESSER II Program: Acct. #2552-6363-56697-0009 ($3,900.00)
      ESSER II Program: Acct. #2552-6363-56697-0046 ($3,900.00)
      ESSER II Program: Acct. #2552-6363-56697-0046 ($2,100.00)
      Title 1 C/O Program: Acct. #2531-5265-56694-0444 ($2,700.00)
      Title 1 C/O Program: Acct: #2531-5265-56694-0444 ($6,300.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Green
    5. Agreement with James Thomas Herring, Jr., to provide an after school Ju-Jitsu program for 30 students from Wexler Grant and Troup schools, from March 31, 2023 to June 9, 2023, in an amount not to exceed $6,250.00.
      Funding Source: Title I Carryover Program Acct. #2531-5265-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Herring
    6. Agreement with Movimiento Cultural Afro Continental, Inc., to provide after school programming for up to 25 students at Fair Haven School, from March 14, 2023 to June 9, 2023, in an amount not to exceed $6,975.00.
      Funding Source: Title I Carryover Program Acct. #2531-5265-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: MCAC

     

    B. AGREEMENTS:

    1. Amendment #1 to Agreement #96393161 with Trifecta Ecosystems, Inc., to refine the payment structure from lump sum to 50% deposit to start project for purchase of supplies and materials; 25% when Hydroponic systems are installed and 25% after Aquaponics system is installed, with no change in total funding amount of $117,891.90.
      Funding Source: School Improvement Grant (SIG) Program Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Trifecta
    2. Amendment #2 to Agreement #96363032 with Boy Scouts of America – CT Yankee Council, to expand the Scope of Service to provide STEM day programming for 50 students, grades K-8; and to increase funding of $136,974.00 by $42,000.00 to $178,974.00 covered by ESSER II funds.
      Funding Sources:
      ESSER II Program: Acct. #2552-6363-56694-SS34 ($94,700.00)
      21c C/O Program: Acct. #2579-6419-56694-0046: ($8,140.00)
      21c C/O Program: Acct. #2579-6419-56800-0046: ($3,000.00)
      21c C/O Program: Acct. #2579-6419-56694-0013: ($1,500.00)
      21c C/O Program: Acct. #2579-6419-56800-0013: ($1,500.00)
      21c C/O Program: Acct. #2579-6417-56694-0009: ($2,880.00)
      21c C/O Program: Acct. #2579-6417-56800-0009: ($4,000.00)
      21c C/O Program: Acct. #2579-6417-56694-0043: ($2,185.00)
      21c C/O Program: Acct. #2579-6420-56694-0015: ($686.00)
      21c C/O Program: Acct. #2579-6420-56800-0015: ($3,000.00)
      21c C/O Program: Acct. #2579-6420-56694-0032: ($950.00)
      21c C/O Program: Acct. #2579-6420-56800-0032: ($3,000.00)
      21c C/O Program: Acct. #2579-6418-56694-0002: ($1,200.00)
      21c C/O Program: Acct. #2579-6418-56800-0002: ($1,200.00)
      21c C/O Program: Acct. #2579-6418-56694-0021: ($2,725.00)
      21c C/O Program: Acct. #2579-6418-56800-0021: ($2,000.00)
      21c C/O Program: Acct. #2579-6418-56694-0048: ($3,608.00)
      21c C/O Program: Acct. #2579-6418-56800-0048: ($ 700.00)
      ESSER II Program: Acct. #2552-6363-56697-0444 ($42,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSA
    3. Agreement with Abundant Harvest Outreach Community Engagement, to provide outreach and case management to students identified as chronically absent, from March 14, 2023 to June 23, 2023, in an amount not to exceed $45,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0480
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: AHOM
    4. Amendment #1 to Agreement #95208194 with ‘r Kids, Inc., to change the funding source and acct # from Title I Program, acct. #2531-5208-56694-0000 to Title I Carryover Program, acct. #2531-5265-56694-0480, with no change in funding amount of $135,000.00.
      Funding Source: Title I Carryover Program Acct. #2531-5265-56694-0480
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Kids
    5. Amendment #1 to Agreement A23-0049 with McPherson & Jacobson for Superintendent search to increase funding amount from $32,900.00 by $6,000.00 for a total amount of $38,900.00 to cover travel costs associated to the facilitation of interviews for the Superintendent candidates.
      Funding Source: 2022-2023 Operating Budget Acct. #19040100-56694
      Presenter: Mr. Thomas Lamb
      Document Link: McPherson_A1

     

    C. CONTRACTS:

    1. Change Order #1 to Contract 21740B-2-4 to Long Wharf Transportation, LLC. to decrease funding amount from $37,500.00 by $11,250.00 for a total amount of $26,250.00, due to City placing vendor on hold and not able to perform services.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56665
      Presenter: Mr. Thomas Lamb
      Document Link: LW_CO1
    2. Change Order #1 to Contract 21740A-2-4 to Auto parts & Service Inc. to increase funding amount from $37,500.00 by $11,250.00 for a total amount of $48,750.00 to cover services for the remainder of the fiscal year.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56665
      Presenter: Mr. Thomas Lamb
      Document Link: Auto_CO1
    3. Change Order #1 to Contract 21681-3-4 to Connecticut Custom Aquatics LLC for on call swimming pool repairs and supplies, to increase funding amount from $50,000.00 by $10,000.00 for a total amount of $60,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56662 ($50,000.00)
      Funding Source: 2022-2023 Capital Projects Acct. #3C222261-58101 ($10,000.00)
      Presenter: Mr. Frank Fanelli
      Document Link: CTPool_CO1

     

    D. PURCHASE ORDERS:

    1. Purchase Order for CDW Government, Inc. to provide amplified support for google education, from February 1, 2023 to February 1, 2024, in an amount not to exceed $20,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: CDW
    2. Purchase Order for Total Communications to provide cisco umbrella cloud security from July 1, 2023 to June 30, 2024, in an amount not to exceed $84,690.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-54413-0104
      Presenter: Ms. Gilda Herrera
      Document Link: Total_Umbrella
    3. Purchase Order for Total Communications to provide ups refresh at select locations from July 1, 2022 to June 30, 2023, in an amount not to exceed $886,332.56.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-54413-0104
      Presenter: Ms. Gilda Herrera
      Document Link: Total_UPSRefresh
    4. Purchase Order for Total Communications to provide network refresh at select locations from July 1, 2023 to June 30, 2024, in an amount not to exceed $624,869.09 (BOE Portion $103,414.36; ERATE Reimbursement $586,014.71.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Total_NetworkRefresh
    5. Purchase Order for Total Communications to provide wireless upgrade at Career, Edgewood, Mayo, NHA, ESUMS, Obama and Worthington Hooker from July 1, 2023 to June 30, 2024, in an amount not to exceed $555,217.69 (BOE Portion $83,282.65; ERATE Reimbursement $471,935.03.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Total_Wireless