Finance & Operations Action Items for 6/21/21 Meeting

  • Monday, June 21, 2021

    Virtual Meeting

    4:30 p.m.

     

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY - Superintendent Approved:

    1. Agreement with Connecticut Orthopedic Specialists for one physician to attend all New Haven High Schools home football games and other athletic events, from July 1, 2021 and June 30, 2022, in an amount not to exceed $8,400.00.
      Funding Source: 2021-2022 Athletics Budget Acct. #190-40400-56694
      Presenter: Mr. Erik Patchkofsky
      Document Link: CTOrtho
    2. Agreement with Hajer Ahmad for translation services from English to Arabic and Arabic to English of written materials such as letters, forms, surveys, etc. and in-person translation of meetings, proofreading of previously translated materials, from July 1, 2021 and June 30, 2022, in an amount not to exceed $1,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-41700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: HAhmad
    3. Agreement with Miriam Reyes for translation services from English to Spanish and Spanish to English of written materials such as letters, forms, surveys, etc. and in-person translation of meetings, proofreading of previously translated materials, from July 1, 2021 and June 30, 2022, in an amount not to exceed $12,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-41700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: MReyes
    4. Agreement with Maria Rosa for translation services from English to Spanish and Spanish to English of written materials such as letters, forms, surveys, etc. and in-person translation of meetings, proofreading of previously translated materials, from July 1, 2021 and June 30, 2022, in an amount not to exceed $2,5000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-41700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: MRosa
    5. Agreement with Marta Vazquez for translation services from English to Spanish and Spanish to English of written materials such as letters, forms, surveys, etc. and in-person translation of meetings, proofreading of previously translated materials, from July 1, 2021 and June 30, 2022, in an amount not to exceed $1,500.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-41700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: MVazquez

     

    B. ABSTRACT

    1. Individuals with Disabilities Education Act (IDEA) Section 619, in the amount of $115,729.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: IDEA619
    2. Individuals with Disabilities Education Act (IDEA), Section 611, in the amount of $6,422,424.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: IDEA611
    3. School Readiness Grant, in the amount of $8,128,192.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut Office of Early Childhood (OEC)
      Presenter: Ms. Denise Duclos
      Document Link: SchReady
    4. Quality Enhancement Program Grant, in the amount of $81,386.00 for July 1, 2021 to June 30, 2022.
      Funding Source: CT Office of Early Childhood (OEC)
      Presenter: Ms. Denise Duclos
      Document Link: QualityEnh
    5. New Haven Child Day Care Grant in the amount of $1,256,434.02 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut Office of Early Childhood
      Presenter: Ms. Denise Duclos
      Document Link: ChildCare
    6. Head Start Expansion Grant – Lincoln Bassett Program in the amount of $126,006.00 for July 1, 2021 to June 20, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Mary Derwin
      Document Link: HSExpan
    7. State After -School Grant in the amount of $200,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: StateAfterSch
    8. 21st Century Community Learning Centers Grant – Barnard, Brennan, Celentano Program, in the amount of $200,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stBBC
    9. 21st Century Community Learning Centers Grant – Davis, Bishop Woods Program, in the amount of $100,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stDBW
    10. 21st Century Community Learning Centers Grant – Troup, Wexler Program, in the amount of $190,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stTW
    11. Extended School Hours Grant, in the amount of $328,517.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ExtendHrs
    12. Family Resource Center – Fair Haven Program, in the amount of $33,361.00 for July 1, 2021 to August 31, 2021.
      Funding Source: Connecticut Office of Early Childhood 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FRCFairHaven
    13. Family Resource Center – Brennan Rogers Program, in the amount of $35,201.00 for July 1, 2021 to August 31, 2021.
      Funding Source: Connecticut Office of Early Childhood 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FRCBrennan
    14. Family Resource Center – Hill Central, in the amount of $31,277.00 for July 1, 2021 to August 31, 2021.
      Funding Source: Connecticut Office of Early Childhood 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FRCHill 
    15. Family Resource Center – Wexler Grant, in the amount of $31,964.00 for July 1, 2021 to August 31, 2021.
      Funding Source: Connecticut Office of Early Childhood 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FRCWexler 

     

    C. AGREEMENTS:

    1. Agreement with Lisa Swain, ED.S to provide professional development, coaching and resources for the Head Start Program, from August 16, 2021 to June 30, 2022, in an amount not to exceed $9,937.50.
      Funding Source: Head Start Program Acct. #2532-5278-55576-0443
      Presenter: Ms. Mary Derwin
      Document Link: Swain
    2. Agreement with Management Information Technology USA Inc. d.b.a. ChildPlus Software, to provide license renewal of the ChildPlus data collection system for Head Start, from July 1, 2021 to June 30, 2022, in an amount not to exceed $15,682.14.
      Funding Source: Head Start Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: ChildPlus
    3. Agreement with Connecticut School of Survival, Inc. to provide a martial arts program for students at King-Robinson, Davis and Brennan-Rogers schools from July 1, 2021 to September 30, 2021 in an amount not to exceed $7,500.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph-Lumpkin
      Document Link: Survival
    4. Agreement with Connecticut Violence Intervention Program, (CTVIP), to provide behavioral interventions and support to assist students with improving behavior and attendance, from July 1, 2021 to September 30, 2021 in an amount not to exceed $5,000.00.
      Funding Source: Extended School Hours Program (Pending Receipt of Funds) Acct. #2579-5326-56694-0062
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: CTVIP
    5. Agreement with Little Scientists to provide a science program for students in the Wexler-Grant and Brennan Rogers Family Resource Centers, from July 1, 2021 to July 30, 2021 in an amount not to exceed $3,150.00.
      Funding Sources: Family Resource Center- Wexler Grant Program Acct. #2523-6344-56697-0032 ($2,450.00) Family Resource Center – Brennan Rogers Program Acct. #2523-6344-56697-0021 ($ 700.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Scientists
    6. Agreement with Virgen Marina Rodriguez to provide discussion groups for parents enrolled in the Family Resource Centers, from July 6, 2021 to July 31, 2021, in an amount not to exceed $15,000.00.
      Funding Sources:
      Family Resource Center – Brennan Rogers Program Acct. #2523-6344-566978-0021 ($2,500.00)
      Family Resource Center – Fair Haven Program Acct. #2523-6344-56697-0016 ($5,000.00)
      Family Resource Center- Hill Central Program Acct. #2523-6344-56697-0007 ($5,000.00)
      Family Resource Center – Wexler Grant Program Acct. #2523-6344-56697-0032 ($2,500.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Rodriguez
    7. Agreement with Boy Scouts of America CT Yankee Council, to provide STEM activities for Pre-K and Kindergarten students enrolled in Family Resource Centers at Brennan Rogers, Wexler Grant, Hill Central and Fair Haven schools, from July 1, 2021 to July 30, 2021 in an amount not to exceed $10,000.00.
      Funding Sources:
      Family Resource Center – Brennan Rogers Program Acct. #2523-6344-566978-0021 ($2,500.00)
      Family Resource Center – Fair Haven Program Acct. #2523-6344-56697-0016 ($2,500.00)
      Family Resource Center- Hill Central Program Acct. #2523-6344-56697-0007 ($2,500.00)
      Family Resource Center – Wexler Grant Program Acct. #2523-6344-56697-0032 ($2,500.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Scouting
    8. Agreement with Autism Health and Fitness Center to provide a physical fitness program for students with Autism Spectrum Disorders, from July 1, 2021 to June 30, 2022, in an amount not to exceed $13,440.00.
      Funding Source: ESSER II Program 2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Fitness
    9. Agreement with Gateway Community College to provide an Automotive Exploration Program course for Hillhouse High School students, from June 28, 2021 to July 2, 2021 in an amount not to exceed $3,500.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-0062
      Presenter: Mr. Glen Worthy
      Document Link: Gateway
    10. Agreement with Extra Yard to provide SAT preparation for 25 Hillhouse High School athletes from July 5, 2021 to July 30, 2021 in an amount not to exceed $5.000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-0062
      Presenter: Mr. Glen Worthy
      Document Link: ExtraYard
    11. Agreement with Devonte Fletcher to provide music instruction for Hillhouse High School students, from July 1, 2021 to June 30, 2021 in an amount not to exceed $10,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-0062
      Presenter: Mr. Glen Worthy
      Document Link: Fletcher  
    12. Amendment #2 to Agreement # 95319528 with Area Cooperative Educational Service - Urban Youth Elementary, to decrease the amount of Operating Budget funding from $279, 370.00 by $237,755.00 to $41,615.00 and to increase funding from Alliance Program from $250,000.00 by $237,755.00 to $487,755.00, with no change in total funding amount.
      Funding Sources: 2020-2021 Operating Budget Acct. #190-494-56694 ($41,615.00) Alliance Program Acct. #2547-6107-56694 ($487,755.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: ACESUYE
    13. Agreement with Aspire Living & Learning, Inc. to provide clinical coordination and behavioral services for New Haven Public Schools Intensive Autism program, from July 1, 2021 to July 30, 2021 in an amount not to exceed $44,187.50.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0000 (Pending Receipt of Funds)
      Presenter: Ms. Typhanie Jackson
      Document Link: Aspire
    14. Agreement with First Calvary Baptist Church to provide summer programming for students at King-Robinson School, from July 1, 2021 to September 30, 2021 in an amount not to exceed $33.187.36.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0030
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FirstCalvary
    15. Agreement with R.E.A.D.Y. Inc. to provide summer programming for at-risk students in grades 7-12 at Hillhouse High School, from July 1, 2021 to September 30, 2021 in an amount not to exceed $95,674.76.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0062
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: READY
    16. Amendment #1 to Agreement #96354100 with ARTE, Inc to increase funding of $42,000.00 by $6,000.00 to $48,000.00 for 20 additional theater sessions at Nathan Hale School.
      Funding Source: 21st Century Carryover Program Acct. #2579-6354-56694-0000 ($42,000.00) Extended School Hours Program Acct. #2579-5326-56694-0000 ($ 6,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTE
    17. Agreement with Gateway Community College to provide a Health Careers Pathway course for Hillhouse students, from July 2, 2021 to June 30, 2022, in an amount not to exceed $24,320.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-0062
      Presenter: Mr. Glen Worthy
      Document Link: Gateway2
    18. Agreement with Hugh Shapiro to provide athletic training services which include the prevention care and rehabilitation of student athletes, from July 1, 2021 and June 30, 2022, in an amount not to exceed $54,000.00.
      Funding Source: 2021-2022 Athletics Budget Acct. #190-40400-56689
      Presenter: Mr. Erik Patchkofsky
      Document Link: HShapiro
    19. Agreement with Michele Cormier to develop, coordinate and supervise NHPS Sport and Medicine program and athletic training services, from July 1, 2021 to June 30, 2022, in an amount not to exceed $76,500.00.
      Funding Source: 2021-2022 Athletics Budget Acct. #190-40400-56689
      Presenter: Mr. Erik Patchkofsky
      Document Link: MCormier
    20. Agreement with Marina Dubrovsky to provide athletic training services which include the prevention care and rehabilitation of student athletes, from July 1, 2021 and June 30, 2022, in an amount not to exceed $46,500.00.
      Funding Source: 2021-2022 Athletics Budget Acct. #190-40400-56689
      Presenter: Mr. Erik Patchkofsky
      Document Link: MDubrovsky
    21. Agreement with Blackboard Inc. for multimedia communication, website management and licensing, from July 1, 2021 to June 30, 2022, in an amount not to exceed $71,609.20.
      Funding Source: 2021-2022 Capital Projects Acct. #3C202075-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Blackboard
    22. Agreement with GoGuardian for virtual classroom monitoring system from July 1, 2021 to June 30, 2022, in an amount not to exceed $211,860.00.
      Funding Source: 2021-2022 Emergency Relief Funds Acct. #25526363 58704 0000
      Presenter: Ms. Gilda Herrera
      Document Link: GoGuardian
    23. Agreement with SHI International Corp for Security for email auditing/filtering system from July 1, 2021 to June 30, 2022, in an amount not to exceed $52,250.00.
      Funding Source: 2021-2022 Emergency Relief Funds Acct. #25526363 58704 0000
      Presenter: Ms. Gilda Herrera
      Document Link: SHIEmailFilter
    24. Agreement with Innovative Engineering Services LLC for Martinez Pool Plan specifications from July 1, 2021 and June 30, 2022, in an amount not to exceed $27,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2082-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: IESMartinezPool
    25. Agreement with Berchem Moses PC for Special Education Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $80,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47700-56696
      Presenter: Mr. Thomas Lamb
      Document Link: Berchem
    26. Agreement with Depino Nuñez & Biggs for Lobbying Services from July 1 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47700-56696
      Presenter: Mr. Thomas Lamb
      Document Link: Depino
    27. Agreement with W. Martyn Philpot for Expulsions and General Advise from July 1 2021 to June 30, 2022, in an amount not to exceed $80,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47700-56696
      Presenter: Mr. Thomas Lamb
      Document Link: Philpot
    28. Agreement with Shipman & Goodwin for General Advise from July 1 2021 to June 30, 2022, in an amount not to exceed $70,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47700-56696
      Presenter: Mr. Thomas Lamb
      Document Link: ShipmanGen
    29. Agreement with Shipman & Goodwin for Labor Relations Negotiations from July 1 2021 to June 30, 2022, in an amount not to exceed $80,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47700-56696
      Presenter: Mr. Thomas Lamb
      Document Link: ShipmanLabor 

     

    D. CONTRACTS:

    1. Award of Contract for Bread and Bakery Products under RFP 2021-04-1373 from July 1, 2021 to June 30, 2022, in an amount not to exceed $625,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodBakery
    2. Award of Contract for Food Service Unitized Breakfast Meal Kits from July 1, 2021 to June 30, 2022, in an amount not to exceed $2,400,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodBreakfast
    3. Award of Contract for the purchase of Direct Commodities under RFP 2021-04-1368 from July 1, 2021 to June 30, 2022, in an amount not to exceed $1,125,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodCommodities
    4. First Option of Two to Renew of Award of Contract for the purchase of Early Childhood Catering under RFP 2020-05-1327 from July 1, 2021 to June 30, 2022, in an amount not to exceed $700,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodEarlyCatering
    5. Award of Contract for the purchase of Grocery Items under RFP 2021-04-1371 from July 1, 2021 to June 30, 2022, in an amount not to exceed $2,200,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodGroceries
    6. Award of Contract for Food Service Uniforms from July 1, 2021 to June 30, 2022, in an amount not to exceed $45,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55586
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodUniforms
    7. Change Order #1 to Contract# 40101188 with Honeywell Building Solutions for Enterprise Building Integrator Agreement, to increase contract amount from $174,786.00 by $15,350.72 to $190,136.72.
      Funding Source: 2021-2022 Capital Projects Acct. #3C202073-58708
      Presenter: Mr. Joseph Barbarotta
      Document Link: HoneywellEBICO
    8. Change Order #1 to Contract # 40101212 with Honeywell Building Solutions for Radionics Remote Monitoring, to increase contract amount from $29,734.22 by $4,651.01 to $34,385.23.
      Funding Source: 2021-2022 Capital Projects Acct. #3C202071-58708
      Presenter: Mr. Joseph Barbarotta
      Document Link: HoneywellRadCO 

     

    E. PURCHASE ORDER:

    1. Purchase Order for Frontline Technologies Group, LLC to provide license renewal and update of students’ Individualized Educational Plans (IEPs) for 2021-2022.
      Funding Source: 2021-2022 Operating Budget Acct. #190-494-0000-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Frontline