OnSiteMerge Instructions

1. Insert vendor floppy into A drive.

2. Select file you wish to merge and open it.

3. Type in user name and password. Use the same codes as those you use for circulation. User name is your name in lower case with no space, password is “nhps” plus your school's 2 digit city code.

4. Click on “start”.

(Note: You may get the message "error establishing holding directory". If this happens, click OK and close out, double click on "my computer" and floppy. It will open the window of the floppy. Reduce (not minimize) the screen. Drag the microlif file to the desktop. Close. Open custom merge again, put in username and password, click browse. It will ask about the floppy. Click cancel. Find desktop and doubleclick on microlif file. Click start.)

5. The merge will begin. You can follow the progress of the merge by looking at the changing numbers in the “Processed,” “Merged,” “Added” and “Rejected” fields. When the merge is complete, the numbers will stop changing and you will see a total number in the “Items Added” field.

6. To find out which items have been merged and which ones have been rejected, check the books from the order in. Those that allow themselves to be checked in are those that have been successfully merged, those that do not have been rejected. The next step in processing these “rejected” books is to go to the Online Holdings Editor (OHE) and check for holding records for the same title elsewhere in the local database.

Click here for another way to check the rejected items.

The other time you will utilize the OHE is when you are checking a book out for a patron and the “Search Difficulty” box appears with the message “No title starting with those characters was found. Would you like to add one?” appears. The following process would be the same in either instance.