How do I do an inventory?

•  Scan data using the Percon portable scanner (“scanner”). See scanner instructions for hook-up.

•  To download data open Ptfer shortcut on computer (or go to start, Library Solution, Circulation Utilities, LS Portable Scanner Offload) then follow prompts on the scanner.

•  To review what you have scanned go to My Computer, C drive, program files, The Library Corporation, Library Solution, Circ. The file will be named UPLOAD.INV

•  Rename the file so you can identify it. Be sure in ends with .INV

•  Go to Start, Library Solution, circ utilities, L.S. Inventory

•  Sign in using your circ login (name and nhps(school # code) i.e. nhps95

•  LS Inventory box will pop up. Be sure to expand the box.

•  Under the Collection Processing Tab:

•  select upload file – this is the file you just named

•  upload file type - choose scanner file

•  section of library being inventoried - the system should have defaulted to your school – verify- then choose collection you have scanned (ie FIC , NF , BIO)

•  Call Number Type: in most cases Dewey

•  Type in the range of books you just scanned (ie 205 AUS to 220 TEN)

•  Check shelf order box if you want to run a shelf order report.

•  When done check process inventory data.

•  Now you have data to run a report. You will need a job number to run a report

•  Go to start Library Solutions, L.S. Reports. Go to Open files. A list of reports will come up. To get a list of the inventory data you have scanned with a corresponding job number choose INVENTORY JOB LISTS.

•  A screen called Get Connection Data will pop up. The password is silver.

•  Choose your location (ie HSC) and an Inventory Job List for Selected Location will pop up.

•  Use the job number to run the reports available under L.S. Reports.

 

Good Luck.