Finance & Operations Action Items for 8/17/20 Meeting

  • Monday, August 17, 2020

    Virtual Meeting

    4:30 p.m.

     

    Chair: Mr. Matthew Wilcox

    ACTION ITEMS

     

    To Recommend Approval of the following items:

     

    A. INFORMATION ONLY – Superintendent Approved:

    1. Agreement with Management Information Technology, USA Inc., d/b/a Child Plus, to provide annual subscription for the Child Plus data collection and assessment tool software for the Head Start program from August 10, 2020 to June 30, 2021, in an amount not to exceed $8,259.04.
      Funding Source: Head Start Basic Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Elizabeth Gaffney
      Document Link: ChildPlus

     

    B. ABSTRACTS

    1. Commissioner’s Network Grant– Wexler/Grant Program, in the amount of $500,000.00 for July 1, 2020 to June 30, 2021.
      Funding Source: CT State Department of Education
      Presenter: Mr. David Diah
      Document Link: CNAbstract

    2. Alliance District Grant in the amount of $17,960,436.00 for July 1, 2020 to June 30, 2021.
      Funding Source: CT State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: Alliance

    3. Priority School District Grant in the amount of $4,531,788.00 for July 1, 2020 to June 30, 2021.
      Funding Source: CT State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: Priority


    C. AGREEMENTS

    1. Non-Financial Memorandum of Understanding with Adam Kapor and Christopher Neilson of Princeton University and Seth Zimmerman of Yale University to assist administrators in the implementation of School Choice best practices from July 1, 2020 to June 20, 2021.
      Presenter: Mr. Marquelle Middleton
      Document Link: SchoolChoice
    2. Agreement with Yale University School Development Program, (SDP), to provide a professional development program on understanding and managing student behavior, understanding race, culture and development for staff at Brennan-Rogers School from September 1, 2020 to June 30, 2021, in an amount not to exceed $20,000.00. Funding Source: School Improvement (SIG) Carryover Program Acct. #2531-6311-56694-0021
      Presenter: Ms. Laura Roblee
      Document Link: YaleSDP

     

    D. CONTRACTS:

    1. Agreement with Invictus Apps, Inc. for the Prepared App for schools to communicate with first responders in real time during an emergency from July 1, 2020 to June 30, 2021 in an amount not to exceed $67,500.00.
      Funding Source: Capital Budget - Life Safety
      Presenter: Attorney Michael Pinto
      Document Link: Invictus

      * The following Contracts were previously Tabled Items:

    2. Award of Contract #21689-1-4 to EnviroMed Services, Inc. for On Call Asbestos Management for fiscal year 2020-2021 in an amount not to exceed $50,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: EnviroMed
    3. Award of Contract #505017-1-4 for Cohen’s Key Shop, Inc. for On Call Lock Smith Repair Services for fiscal year 2020-2021 in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. # 3C15-1579-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Cohen
    4. Award of Contract #21706-1-4 for Pasquariello Electric Corporation for On Call Electrical Services for fiscal year 2020-2021 in an amount not to exceed $150,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Electric
    5. Award of Contract #21688-1-4 for Eagle Rivet Roof Services, Inc. for On Call Roofing Inspections, Repairs and Maintenance for fiscal year 2020-2021 in an amount not to exceed $150,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Eagle
    6. Award of Contract #21632B-2-2 for Biosvert Plumbing for On Call HVAC Repair Service, for fiscal year 2020-2021 in an amount not to exceed $200,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Boisvert
    7. Award of Contract #21693-1-4 for Concrete Creations, LLC for On Call HVAC Duct Cleaning, for fiscal year 2020-2021 in an amount not to exceed $100,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: ConcreteCreations
    8. Award of Contract #21678-1-4 for Allstate Fire Systems, LLC DBA Encore Holdings, LLC. for On Call Fire Alarm Inspections and Services, for fiscal year 2020-2021 in an amount not to exceed $150,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Allstate1
    9. Award of Contract #21680-1-4 for Allstate Fire Systems, LLC DBA Encore Holdings, LLC. for On Call Sprinkler Maintenance, for fiscal year 2020-2021 in an amount not to exceed $150,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Allstate2
    10. Award of Contract #21687-1-5 for Sports Construction and Supplies, LLC for On Call Gym Equipment Repairs and Replacement, for fiscal year 2020-2021 in an amount not to exceed $50,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Sports
    11. Award of Contract #21707A-1-5 for Amazon Landscaping Design and Handyman Services, LLC. for On Call Landscaping Services, for fiscal year 2020-2021 in an amount not to exceed $105,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Amazon
    12. Award of Contract #21679-2-4 for CT Controls Corp. for On Call HVAC Controls, for fiscal year 2020-2021 in an amount not to exceed $200,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Controls
    13. Award of Contract #21623-2-2 for Filters Sales and Service, Inc. for On Call Filter Service, for fiscal year 2020-2021 in an amount not to exceed $50,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Filter
    14. Award of Contract #21677-1-4 for Hillyard, Inc. for On Call Gym Floor Refinishing Service, for fiscal year 2020-2021 in an amount not to exceed $30,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Hillyard
    15. Award of Contract #21697-1-5 for CT Pest Elimination, Inc. for On Call Pest and Rodent Control Services, for fiscal year 2020-2021 in an amount not to exceed $35,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Pest
    16. Award of Contract #21683-1-5 for Tri-State Maintenance Services, LLC. for On Call Generator Maintenance, for fiscal year 2020-2021 in an amount not to exceed $50,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: TriState

     

    E. CHANGE ORDERS

    1. Change order to Contract #21632A-1-2 with Tucker Mechanical, Inc. to increase funding of $200,000.00 by $59,958.07 to $259,958.07 for On Call HVAC repairs.
      Funding Source: 2020-2021 Capital Projects Acct. # 3C19-19CC-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Tucker