Finance & Operations Action Items for 03/07/22 Meeting

  • Monday March 7, 2022

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

     

    A. INFORMATION ONLY:

    1. Agreement with Common Ground/New Haven Ecology Project, to provide outdoor activities and programs for K-5th grade students at Family Academy of Multilingual Exploration, from February 1, 2022 to June 17, 2022, in an amount not to exceed $16,000.00.
      Funding Source: ARP ESSER Program Acct. #2553-6398—56694-0041
      Presenter: Ms. Marisol Rodriguez
      Document Link: CommonGround
    2. Agreement with Arts in CT Corps, to provide guest artists for an arts and cultural program for K-8 students at Edgewood Creative Thinking through Steam Magnet School, from March 15, 2022 to June 30, 2022, in an amount not to exceed $5,800.00.
      Funding Source: ARP ESSER Program Acct. #2553-6398-56694-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: ARTS

     

    B. ABSTRACT:

    1. Head Start Grant in the amount of $6,070,637.00 for July 1, 2022 to June 30, 2023.
      Funding Source: U.S. Department of Health & Human Services, Office of Head Start
      Presenter: Ms. Mary Derwin
      Document Link: HeadStart

     

    C. ATTESTATION TO APPROVE SUBMISSION OF HEAD START GRANTEE

     

    We, the members of the Board of Education for the New Haven Public Schools Head Start Program grant #: 01CH01090503C3, approve the submission of the continuation application to the Administration for Children and Families, Office of Head Start, for the City of New Haven in New Haven County requesting a budget in the total amount of $6,070,637.00 of which $6,003,703.00 is designated for operations and $66,934.00 is for training and technical assistance for the Head Start Program grant period July 1, 2022 – June 30, 2023.
    Presenter: Ms. Mary Derwin
    Document Link: Approval

     

    D. AGREEMENTS:

    1. Agreement with Foundation for the Arts and Trauma, Inc., d/b/a ALIVE/Miss Kendra Program to provide preventive trauma informed programs for students in 1st -7th grades at Edgewood School, from March 1, 2022 to June 30, 2022, in an amount not to exceed $65,000.00.
      Funding Source: ARP ESSER Program Acct #2553-6398-56694-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: ALIVE1

    2. Agreement with Foundation for the Arts and Trauma, Inc., d/b/a ALIVE/Miss Kendra Program to provide trauma informed counseling services to students at Sound School, and to provide in-service education to staff, from March 15, 2022 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: ARP ESSER Program Acct. #2553-6398-56694-0067
      Presenter: Mr. Marc Potocsky
      Document Link: ALIVE2

    3. Agreement with Carolina Biological Supply Company to provide K5 Smithsonian Science program, including materials, kits, online resources and support, and professional development from March 15, 2022 to June 1, 2022, in an amount not to exceed $2,830,898.63.
      Funding Source: ARP ESSER Program Acct. #2553-6398-55100-0414
      Presenter: Dr. Richard Therrien
      Document Link: Smithsonian

    4. Agreement with Verizon Wireless to provide voice messages services, data services, support devices from July 1, 2022 to June 30, 2023, in an amount not to exceed $30,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #190-47200-52260
      Presenter: Ms. Gilda Herrera
      Document Link: Verizon

     

    E. CONTRACTS:

    1. Award of Contract with Ruotolo Mechanical Inc. for Mauro Sheridan Booster Pump Replacement from March 1, 2022 to August 30, 2022, in an amount not to exceed $41,065.00.
      Funding Source: Capital Projects Acct. #3C202071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: RuotoloBoosterMS

     

    F. CHANGE ORDERS:

    1. Change Order #1 to Contract with Hillyard, Inc., to increase amount from $75,000.00 by $45,000.00 for a total amount of $120,000.00 to cover costs for On Call Custodial Equipment Repairs. Funding Source: Capital Projects Acct. #3C20-2071-58101 ($45,000.00)
      Funding Source: Capital Projects Acct. #3C22-2261-58101 ($75,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: CO1_HillyardEqu

     

    G. HEALTHY FOOD CERTIFICATION

     

    To approve the “Healthy Food Certification Statement” – Addendum to an Agreement for Child Nutrition Programs (ED-099), NHBOE must vote (1) the participation in the healthy food option; (2) to allow Food and Beverage Exemptions; as follows:

     

    “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that:

    1. “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2022, through June 30, 2023. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
    2. The NHBOE It will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food sales. “

     

    The HFC statement it is part of the CT State Department of Education’s Online Application and Claiming Systems for Child Nutrition Programs. Hard copies of the form are no longer required but statement must be presented and approved by vote from the school district board of education.